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Managers: Create a 1:1 Meeting

Schedule recurring or one-time meetings with your team

Zal.ai helps you create consistent, structured touchpoints with your team. You can schedule recurring 1:1s, team syncs, or one-time meetings like performance review conversations.

This article is relevant to: Managers

Feature: Meetings

Steps to Create a Meeting

  1. Click Meetings in the main navigation.
  2. Select Meeting Planner.
  3. Click Schedule Meeting.
  4. Enter a clear title (e.g., "Weekly 1:1 with [Name]").
  5. Select a Meeting Type – This determines the agenda template. If no meeting types are available, contact your admin.
  6. Set the date and time.
  7. For recurring meetings, toggle on Recurring and select the cadence (weekly, bi-weekly, etc.).
  8. In the Reviewees field, select who the meeting is about (for 1:1s, this is your direct report).
  9. Add meeting Attendees – They'll receive the calendar invite.
  10. Click the checkbox next to each person's name to assign them as a Notetaker.
  11. Optionally add a meeting link and attach relevant documents.
  12. Check Send invitation to attendees to send calendar invites.
  13. Click Save.
Tip: For 1:1s, we recommend assigning both you and your direct report as notetakers. This allows you to collaborate on public notes while each having space for private reflections.