---
title: Deactivate a User
description: Learn how to deactivate users in Zal.ai while preserving their performance review history for compliance.
---

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# Deactivate a User

## Archive users while preserving their performance data

When an employee leaves your organization, you can deactivate their user account in Zal.ai. Deactivated users become **archived**, meaning they can no longer log in, but all their performance review data is preserved for legal and compliance purposes.

**This article is relevant to:** Admins

**Feature:** *Company Settings*

## How to Deactivate a User

1. From the left navigation, click *Settings*.
2. Select *Users*.
3. Find the user you want to deactivate and click on their name.
4. In the user detail panel, toggle off **Active**.
5. The user is now archived.

## What Happens When a User Is Deactivated

- The user can no longer log in to Zal.ai
- They are removed from active user counts
- All their historical data is preserved: 
    - Past performance reviews
    - Goals and goal history
    - Feedback and brag sheet entries
    - Meeting notes
- Their data remains accessible to HR and Admins for reporting

**Note:** Zal.ai provides unlimited archived user storage at no additional cost, so you can maintain complete performance records for compliance purposes.

## How to Reactivate a User

If a user returns to your organization or was deactivated by mistake:

1. Go to *Settings* → *Users*.
2. Use the filter to show archived users.
3. Click on the user's name.
4. Toggle on **Active**.
5. The user can now log in again with all their historical data intact.

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